Which fields should each answer contain?
Use the buyer's numbering and response codes where supplied. Add internal fields for source, owner, evidence, reviewer and status.
| Field | Purpose | Evidence |
|---|---|---|
| Requirement | Preserve the question | Tender source |
| Response | State the position | Draft answer |
| Evidence | Support the claim | Approved file |
| Qualification | Show an exception | Departure record |
| Status | Control approval | Review log |
How should a non-compliance be handled?
State the affected requirement, reason, consequence and proposed treatment. Do not bury a departure in a paragraph that reads as fully compliant.
- Exact source
- Proposed answer
- Evidence
- Exception or assumption
- Approval and final status
What is the final compliance review?
Check the answer against the latest addenda, drawings, schedules and approved company facts. The response writer does not provide engineering or legal sign-off.
Common questions
What else should the bid team know?
What should a technical compliance response include?
It should contain requirement, answer, evidence, qualification, owner, reviewer and status.
Who reviews a technical compliance response?
The bid writer structures the response, while technical, commercial and legal reviewers approve the relevant content.
Can a response template replace the issued tender?
No. The issued request and addenda control the final submission.
Primary sources
- Commonwealth Procurement RulesAustralian Government Department of Finance
- The Construction PlaybookUK Cabinet Office
- Federal Acquisition Regulation Part 15Acquisition.gov