How should nominated personnel CVs and availability be checked for a tender?

Which three approvals should be kept separate?

Separate support for the experience claim, authority to include the nomination and confirmation of the proposed role commitment. They answer different questions. A technically relevant CV can still have an unconfirmed nomination or proposed period.

OAIC's collection guidance explains that organisations covered by Australian privacy law should collect personal information reasonably necessary for their work, with different rules for sensitive information. Apply the relevant privacy and disclosure requirements with the organisation's responsible adviser. This worksheet does not claim that consent is universally required for every CV detail.

Use evidence references appropriate to the bid audience. Do not distribute identity documents, private contact details or unrelated personal information simply because a returnable asks for experience. This is a tender preparation aid, not legal advice.

Sources: Office of the Australian Information Commissioner: Collection of personal information

Which fields belong in the role nomination record?

Use the buyer's actual role requirements and the organisation's authorised nomination process. Keep the CV as a controlled source; the register shows how it supports this specific response.

How can a strong CV still leave a tender gap?

Illustrative example. A fictional EPC tender requests a commissioning lead for a defined mobilisation period. The bid library contains an approved CV relevant to commissioning, but the organisation has not confirmed that person's commitment to this period. The row shows experience evidence available and role availability pending. It does not describe the person as committed.

Obtain the actual authorised availability and nomination response. If another nomination is approved, update the role table, organisation chart and relevant methodology together. Do not keep the earlier person's CV attached to a role assigned to someone else.

The example names no real individual or project and claims no credentials. Treat unverified qualifications or experience as unresolved evidence, rather than adding plausible wording to satisfy an evaluation criterion.

What should be checked at final approval?

Compare the nominated-role register with the final CV annexures and response text. Check names and roles through the approved private workflow, including any conflicting role commitments identified by the organisation. Keep sensitive records within their authorised audience.

If a nomination changes after internal approval, obtain the required new approval and follow the buyer's actual rules for changes. Do not assume substitutions are automatically permitted or that an earlier availability statement covers a revised programme.

Retain the approval reference and final submitted version. Separate a tender nomination from a hiring promise, employment decision or guaranteed assignment. The response should state only commitments the authorised organisation has actually approved.