Which checks belong in the final pass?
Separate completeness, content, approval and file checks. Each failure should become an owned action with a due date.
| Pass | Question | Evidence |
|---|---|---|
| Completeness | Is every returnable present? | Register |
| Content | Does each answer match the source? | Reviewed response |
| Approval | Are technical and commercial positions closed? | Approval record |
| Files | Do names and formats comply? | Final folder |
| Upload | Was the right set submitted? | Confirmation |
What errors should be escalated?
Escalate an old revision, missing signature, unsupported claim, inconsistent value, inaccessible file or unapproved qualification. Do not hide it to make the pack appear complete.
- Addenda applied
- Mandatory fields complete
- Evidence authorised
- Files open
- Upload retained
What does the final check not provide?
It does not provide legal advice, engineering certification or a guarantee of award. It controls the response assembly.
Common questions
What else should the bid team know?
What should a final submission check include?
It should cover instructions, returnables, evidence, approvals, files, upload and unresolved actions.
Who reviews a final submission check?
The submission owner coordinates it, while technical, commercial and document-control reviewers close their rows.
Can a response template replace the issued tender?
No. The issued request and addenda control the final submission.
Primary sources
- Commonwealth Procurement RulesAustralian Government Department of Finance
- The Construction PlaybookUK Cabinet Office
- Federal Acquisition Regulation Part 15Acquisition.gov