Which records should be linked?
Link the question, buyer answer, affected document, response section, estimate row, drawing or supplier enquiry. Keep the issue date and source revision.
| Answer | Potential effect | Action |
|---|---|---|
| Scope answer | Quantity or boundary | Update scope and estimate |
| Technical answer | Design response | Route to engineer |
| Commercial answer | Qualification or price | Commercial review |
| Submission answer | Format or deadline | Update returnables |
How should conflicting replies be handled?
Preserve the formal answer and the earlier source, then ask the contracts or technical reviewer how the bid should treat the conflict.
- Formal response
- Affected rows
- Owner
- Updated file
- Closure evidence
What should final assembly check?
Confirm the answer is reflected in narrative, schedules, drawings, estimate, supplier packages and any qualification register.
Common questions
What else should the bid team know?
What should a clarification response include?
It should show the question, formal answer, affected source, downstream changes, owner and status.
Who reviews a clarification response?
The bid manager coordinates it and specialist owners approve the effect in their workstream.
Can a response template replace the issued tender?
No. The issued request and addenda control the final submission.
Primary sources
- Commonwealth Procurement RulesAustralian Government Department of Finance
- The Construction PlaybookUK Cabinet Office
- Federal Acquisition Regulation Part 15Acquisition.gov