Which sections should be included?
Match the statement to the opportunity. Lead with the relevant service, then explain delivery controls, technical coverage, approved credentials, selected examples and contact path.
| Section | Question | Source |
|---|---|---|
| Reader | Who is deciding? | Opportunity brief |
| Service | What is offered? | Approved service list |
| Delivery | How is work controlled? | Methodology |
| Evidence | What can be verified? | Approved records |
| Next step | What should happen next? | Contact owner |
How should project examples be handled?
Use only examples authorised for publication. If a real project cannot be named or described, omit it or use a clearly labelled synthetic example that does not imply a client result.
- Verify client permission
- Check dates and scope
- Remove confidential identifiers
- Do not invent outcomes
- Keep credentials current
What should the reviewer remove?
Remove generic claims, unsupported numbers, unexplained acronyms and services outside the opportunity. A focused statement is easier for a buyer to verify and easier for the delivery team to honour.
Common questions
What else should the bid team know?
Can a bid writer invent a capability claim?
No. Every credential, project example, statistic and promise needs an approved source. Unsupported claims should be left out or added to the open questions list.
Who approves the technical response?
The responsible engineer or technical lead approves technical content. The bid writer controls structure, clarity and response compliance.
Does a response template guarantee compliance?
No. The issued tender, addenda and approval record control the final submission.
Primary sources
- Commonwealth Procurement RulesAustralian Government Department of Finance
- The Construction PlaybookUK Cabinet Office
- Federal Acquisition Regulation Part 15Acquisition.gov