Which decisions belong in the kickoff?
Start with the document index and response schedule. Confirm what the buyer asks for and what the team must obtain before drafting.
| Area | Question | Output |
|---|---|---|
| Pack | Are the current files indexed? | Document register |
| Response | What must be returned? | Returnables plan |
| Owners | Who supplies each answer? | Responsibility matrix |
| Evidence | Which claims are supported? | Evidence register |
| Review | When are gates? | Bid calendar |
How should an action be assigned?
Give each action a source, owner, due date, reviewer and status. A general instruction to review the pack is not an owned task.
- Requirement or question
- Source reference
- Response owner
- Approver
- Due date and status
What should the kickoff leave open?
Keep missing evidence, unresolved scope and approval dependencies visible. The kickoff should not convert open facts into confident claims.
Common questions
What else should the bid team know?
What should a bid kickoff include?
It should cover pack control, returnables, scope, owners, evidence, questions, approvals and review dates.
Who reviews a bid kickoff?
The bid manager runs it, with technical, commercial and document owners accepting their actions.
Can a response template replace the issued tender?
No. The issued request and addenda control the final submission.
Primary sources
- Commonwealth Procurement RulesAustralian Government Department of Finance
- The Construction PlaybookUK Cabinet Office
- Federal Acquisition Regulation Part 15Acquisition.gov