Which fields should evidence records contain?
Use a stable evidence ID, description, source, owner, permission to publish, market or service relevance, revision and review status.
| Field | Purpose | Control |
|---|---|---|
| Evidence ID | Find the record | Stable reference |
| Claim | State what it supports | Do not overstate |
| Source | Prove origin | Approved file |
| Permission | Control publication | Authorised status |
| Review | Keep current | Owner and date |
What should be excluded?
Exclude unsupported statistics, client names or examples without permission, expired credentials, unverified outcomes and facts that cannot be traced to an approved source.
- Source and owner
- Publication permission
- Revision
- Relevant service
- Review status
How should evidence be used in a response?
Link the approved evidence ID to the response section and have the relevant reviewer confirm that the claim still matches the opportunity.
Common questions
What else should the bid team know?
What should a bid evidence library include?
It should show source, owner, permission, revision, relevance, review status and response use.
Who reviews a bid evidence library?
The evidence owner maintains it, while bid and technical reviewers approve use in each submission.
Can a response template replace the issued tender?
No. The issued request and addenda control the final submission.
Primary sources
- Commonwealth Procurement RulesAustralian Government Department of Finance
- The Construction PlaybookUK Cabinet Office
- Federal Acquisition Regulation Part 15Acquisition.gov